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February 01.2026
2 Minutes Read

6 Async Practices to Uncover Insights and Boost Team Productivity

Illustration of async practices for teams with digital tools and vibrant design.

Unlocking Team Insights: The Power of Async Practices

In today's fast-paced work environment, knowledge workers are inundated with information yet often find themselves unable to access relevant insights when they are needed the most. A report from Atlassian reveals that Fortune 500 companies waste an astounding 2.4 billion hours annually just searching for information. This indicates a severe lack of visibility into prior research, project histories, and valuable insights that could streamline workflows and enhance decision-making.

Async Practices to Enhance Collaboration

Adopting deliberate asynchronous practices can be a game-changer for teams looking to unearth buried insights. Here are several strategies that can catalyze better collaboration:

  1. Write Before You Meet: Encourage team members to articulate their ideas in writing prior to meetings. This practice avoids biases that arise in real-time discussions, promoting clearer thought and more thoughtful contributions from all participants.
  2. Design for Time-Delayed Contribution: Implement structured response windows to ensure everyone can contribute, leveling the playing field for insights regardless of time zones or individual response speeds.
  3. Intentionally Invite Disagreement: Foster an environment where team members feel comfortable voicing differing opinions. Creating spaces for constructive dissent can unearth critical insights that might otherwise remain obscured.
  4. Separate Idea Generation from Evaluation: Distinguish between brainstorming new ideas and assessing them. This allows creativity to flourish without immediate judgment, leading to a wider array of potential solutions.
  5. Surface Summaries: Consistently recap discussions and decisions. Summaries act as a valuable resource for future teams, preventing redundant efforts and reinforcing the existing knowledge base.
  6. Create Dedicated Async Thinking Spaces: Establish channels or documents where team members can share thoughts or questions as they arise, ensuring that valuable ideas are captured before they vanish.

Leveraging AI to Maximize Async Benefits

Artificial Intelligence (AI) can be an empowering ally in executing these async practices more effectively. Tools like AI-based notetakers can automate the summarization process after discussions and ensure all are aligned on key decisions. Moreover, AI can help analyze patterns in team contributions to surface insights that might have gone unnoticed. For instance, AI can organize inputs by themes and flag unique perspectives that differ significantly from the majority.

Conclusion: Moving Towards Better Decision Making

As teams embrace these async practices, they not only enhance the visibility of crucial insights but also streamline their processes. By integrating AI tools effectively, organizations can turn the challenge of information overload into an opportunity for growth and innovation. The bottom line is simple: thoughtful async collaboration can transform how teams function, allowing them to do more with less, and ultimately leading to more informed, quicker decisions.

Team Playbooks

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02.22.2026

Catch Performance Regressions Early in Jira Cloud: Enhance User Experience

Update Unraveling Performance Regressions in Jira Cloud In the dynamic environment of Jira Cloud, performance regressions can often go unnoticed until they impact user experience. A minor change made by developers can have varying effects across the platform, especially with millions of active tenants utilizing unique configurations and datasets. This makes catching regressions—a scenario where the performance of an application deteriorates compared to its historical levels—an intricate endeavor. The Challenge of Multi-Tenancy Jira Cloud caters to a diverse range of users, each with distinct traffic patterns, data structures, and integrations. This variability significantly influences how performance regressions manifest. For example, a harmless update might disrupt service for 0.01% of tenants, leading to severe latency issues for a handful of users while remaining undetected in broader performance metrics. Why Conventional Metrics Fall Short Many performance monitoring tools rely on aggregate data, assessing metrics like Service Level Objectives (SLOs) at a high-level overview. This approach grossly oversimplifies the problem, masking regressions that could materially affect large enterprise customers. Hence, Jira’s engineering team has developed a system that focuses on per-tenant, per-endpoint metrics. This allows teams to receive alerts tailored to specific regressions affecting targeted user groups. Leveraging Advanced Analytics for Detection The innovative system in place utilizes statistical process control techniques to monitor each endpoint with precision. Instead of relying solely on global alerts, the framework examines individual performance histories. This method has proven effective—recent months have seen prompt identification and resolution of multiple production regressions. All this is supported by a robust data analytics engine that dives deep into operational metrics. Automated Root Cause Analysis: The Game-Changer To further streamline the mitigation process, Atlassian has integrated AI-driven root cause analysis (RCA) through their Rovo Dev CLI tool. This cutting-edge technology autonomously queries performance data and identifies changes in the codebase causing regressions, significantly reducing the time engineers spend diagnosing issues. In a recent alert concerning latency spikes due to a feature flag rollout, the RCA agent was able to pinpoint the cause in no time, allowing for swift action before the problem escalated to customer complaints. The Future of Performance Management As Jira continues to scale and evolve, the monitoring and management of performance regressions will increasingly rely on automation and sophisticated analytics. By leveraging a combination of tenant-specific monitoring, automated RCA, and refined alert systems, Atlassian aims to enhance the user experience across all levels of their platform, ensuring any arising issues are swiftly addressed. In an era where agile development is paramount, maintaining the balance between rapid iterations and stable performance is crucial. With these innovative measures in place, Jira not only addresses past challenges but is also well-equipped for future scalability.

02.20.2026

How Datasite Achieved Agile Collaboration by Cutting Meetings with Loom

Update Redefining Workplace CollaborationIn the modern workplace, the challenge of maintaining productivity amidst a flurry of meetings is a familiar battle, and Datasite has discovered an innovative solution. By integrating video communications with project management tools, Datasite has managed to cut more than 4,000 meetings in just five months, achieving significant time savings and enhancing workplace culture.At Datasite, the implementation of tools such as Loom, Jira, and Confluence has created a new paradigm for communication. Traditionally, the company's reliance on meetings blurred the lines between productivity and time-consuming discussions, leading to overlapping schedules and diminished focus. However, with the introduction of asynchronous video updates, employees were empowered to share project updates and collaborate without the constraints of scheduled meetings.Embracing Time EmpathyOne of the remarkable shifts at Datasite is the cultural transformation towards 'time empathy', as described by JR Harrell, EVP of Product Operations and Enablement. This cultural ethos encourages teams to prioritize asynchronous communication, allowing them to communicate effectively while preserving time for deep work. This shift not only alleviates the clutter of meetings but also promotes a healthier work-life balance.The benefits are tangible; with over $500,000 reclaimed in lost meeting time, employees can now engage in more meaningful and impactful work, fostering both innovation and efficiency.The Power of IntegrationThe seamless integration of Loom with Jira further enhances project clarity and collaboration. Teams can now provide context through video explanations directly within Jira tasks, allowing colleagues to grasp complex concepts without unnecessary delays. Asynchronous tools like Loom have also shown to expedite bug resolutions and project updates by adding rich, visual information that enhances understanding in a fraction of the time a traditional meeting would take.As organizations continue to adapt to hybrid work environments, leveraging tools that reduce meeting fatigue and enhance clarity will be essential. The successful transition at Datasite serves as a compelling case for others grappling with similar issues in maintaining productivity across dispersed teams.

02.19.2026

Unlocking Efficiency: New Event Triggers in Bitbucket CI/CD Workflows

Update Revolutionizing CI/CD with New Event Triggers In a digital landscape where speed and precision are paramount, Atlassian's Bitbucket has recently unveiled new event-based triggers for its CI/CD pipeline that aim to streamline development processes and enhance efficiency. These updates, introduced on February 17, 2026, are poised to transform the way development teams manage and respond to pull requests and deployment activities. What are Event-Based Triggers? The new trigger types allow teams to execute custom pipelines based on key events, such as the successful completion of a prior pipeline or a significant update to a pull request. This paves the way for complex workflows, promoting better automation and reducing the manual oversight traditionally required in deployment cycles. Significant New Trigger Types The introduction of six new trigger types is a game changer for developers. These triggers include: pipeline-completed: Activates upon the completion of any pipeline, be it successful or failed. deployment-completed: Triggers when a deployment concludes. pullrequest-created: Initiates a custom pipeline when a new pull request is established. pullrequest-updated: Fires when any changes are made to an existing pull request. pullrequest-rejected: Executes upon the rejection of a pull request. pullrequest-fulfilled: Runs actions once a pull request is successfully merged. The Benefits of Enhanced Automation These new triggers allow for a much tighter coupling between CI/CD processes. By ensuring that further actions depend on the outcomes of previous ones, teams can build comprehensive workflows that maintain high-quality standards. For example, developers can automate the testing and alerting processes based on specific pull request events, which caters directly to quality assurance and boosts productivity. Real-World Implications For organizations embracing Agile methodologies, these streamlined processes align perfectly with the Agile Playbook's principles, enhancing responsiveness to changes and customer needs. By decreasing the number of manual checks and configurations required, development teams can deliver features faster and more reliably. Conclusion: Automation as the Future of Development As the tech community continues to embrace automation, the introduction of these event triggers in Bitbucket serves as a testament to the ongoing evolution of CI/CD workflows. By capitalizing on these triggers, development teams can not only enhance their efficiency but also stay competitive in an ever-evolving industry.

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